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AI Powered AP Automation Software

A single source of truth for Accounts Payable

AI-powered, accurate, and fully synced with your spend management. DualEntry’s automated AP solution keeps all payments on time and compliant.

Streamline your AP cycle

Intelligent automations

Automate recurring invoices like utilities and subscriptions through contract-based subscription workflows within predefined thresholds. Seamlessly create purchase requests, track vendor credits and apply them to outstanding invoices.

Flexible workflows and approvals

Tailor every process to your needs. Customize workflows to match your reporting structure and approval steps. Activate automated reminders to free your team from time-consuming follow-ups.

Streamlined, clear communication

Keep all spend conversations in one place for clearer audit trails. Use @mentions and notifications for faster clarifications, and integrate AP approvals into MS Teams or Slack.

Process every bill precisely, without manual work

Leverage AI and machine learning for automatic invoice processing. With advanced OCR and document-detection capabilities, DualEntry instantly populates bill records, learning from previous entries to improve accuracy. Email or drag-and-drop invoices for seamless integration, with split-screen review for easy verification. Post bills as single lump sums or multiple line items, adapting to your enterprise’s needs.

Enjoy seamless 2-, 3-, or 4-way matching – no need for templates or extra setup costs. DualEntry AI interprets handwritten receipts, identifies missing PO numbers, and flags discrepancies for human review. Plus, benefit from AI-driven auto-creation of transactions for swift reconciliation, enabling soft closes on a daily basis.

DualEntry AI continuously monitors invoice currencies and payment terms across historical data, automatically flagging mismatches between invoices, POs, vendor master data, and past transactions. Implement AI-driven duplicate detection to catch potential double payments before they occur, identifying various duplication scenarios and providing real-time alerts with root-cause analysis.

Leverage DualEntry AI to prioritize invoice processing based on payment terms and cash discount opportunities. Get intelligent recommendations to accelerate approvals for parked or blocked invoices, ensuring you can capitalize on negotiated terms and avoid missed discounts.

Get global, real-time AP visibility

Live insights

See real-time data – AP aging, check registers, pending invoices, and payments in transit – in one place. Track open POs, due dates, and scheduled payments on role-based dashboards.

Unified management

Manage the whole procure-to-pay cycle – from creating vendors and bills to approvals, payments, reconciliation, and reporting, all synced to a real-time general ledger.

Cash-flow precision

Control outgoing cash flow with flexible payment timing and methods, giving you precise visibility through cash-flow management. Choose from multiple options and track each payment’s status from start to finish.

Master reconciliation, exceptions, and POs

Intelligent recognition

DualEntry AI reconciles transactions in minutes by syncing AP activity into automated account reconciliation. Sync with your banks, match virtual card charges instantly, and download statements automatically for even less hassle.

Automated exceptions

Automate exception processing for invoice-PO-receipt mismatches. DualEntry flags discrepancies for review and lets you quickly add any missing entries.

PO precision

Create, track, and approve purchase requests with automatic routing and tight integration with purchase order management. Use 2- or 3-way matching of bills to POs and receipts to prevent overpayments, duplicates, and fraud.

Stay compliant

Full audit trails and period locking

Put document-chasing in the past by automatically capturing approvals and edits in audit trails. Keep data integrity and support accurate reporting with AP period locking.

Intelligent compliance

Connect to Avalara and Vertex for precise VAT/GST calculations and use-tax management. Set flexible spending limits and internal controls to meet your team’s changing needs.

Always-on fraud prevention

Set controls for reviewing and approving changes to vendor payment details. DualEntry identifies and requests reviews of first-time payments to new bank accounts associated with existing vendors.

Accounts payable automation software FAQs

Accounts payable software helps businesses manage and automate the process of receiving, approving, and paying invoices. Instead of handling approvals through email and spreadsheets, AP software automates data entry, routes approvals faster, and keeps a clear record of all actions.

The key features to look for in AP software are:

Automated invoicing: to create purchase requests and track vendor credits

Flexible workflows: to create workflows that match your reporting structure and approval steps

Custom approval workflows: to create rules based on departments’ spend types and GL categories

Automatic transaction matching: to automate 2-, 3-, or even 4-way matching without using templates

AI and smart automations: to save hours of manual work with AI features like AI invoice monitoring, AI duplicate detection, AI prioritization, and AI journal-entry creation. DualEntry’s built-in account reconciliation software will keep your books accurate and audit-ready without extra work

Bonus tip: the software should be easy to set up, without requiring months of onboarding.

There’s not a single “best” accounts payable automation software. Finding the right match depends on your company size, your team structure, the complexity of your workflows, and your industry.

For lean, fast-moving finance teams – especially those in mid-market B2B companies—DualEntry is the smartest choice. It’s built to eliminate manual AP work through AI-powered routing, live insights, and cutting out manual data entry. Unlike legacy tools for enterprises, DualEntry is easy to implement, adapts to your workflows, and can be set up in weeks, not months.

Accounts payable software improves efficiency by automating repetitive and manual tasks like chasing approvals, re-entering invoice data, and tracking payments. It does this by keeping everything in one place. When an invoice comes in, it’s automatically routed and synced with your systems without any back-and-forth time-wasting. This means you’ll spend less time sending reminders, fixing human errors, or wondering what’s next. You can focus on the details that really matter, like cash flow, reporting, and staying ahead of the close. With DualEntry’s treasury management software integrated into AP, you always see the cash impact of every invoice in real time.

To choose the right accounts payable software for your business, you should first decide exactly what you want to improve.

Are you aiming to speed up invoice approvals? Reduce manual data entry? Get better visibility into spend?

The right AP software should solve the issues that hold your team back. Once you’re clear on the direction you want to go in, look for a solution that fits your workflow. You shouldn’t change your workflow to match your new AP software, but rather pick one that has the flexibility to align with the way you work.

Many tools just sprinkle AP automation into outdated workflows. DualEntry was built from the ground up as an AI-native, cloud-based ERP – not just an AP plugin. Here’s what makes DualEntry different from other AP automation solutions:

AI that actually works
DualEntry uses artificial intelligence to auto-route invoices, detect duplicates, flag anomalies, and even create journal entries with the goal of reducing manual work at every step. It learns from your behavior and gets better over time.

Fast, flexible workflows
Set up approval chains, payment rules, and exception handling without weeks of configuration. Our system adapts to your organization’s needs, not the other way around.

Real-time insights
With live spend visibility, AI-powered monitoring, and custom reporting, you have full control over your AP cycle.

A unified platform, not fragmented tools
With DualEntry, you can manage invoice capture, approvals, payments, reconciliation, and reporting in one place.

Built for lean finance teams
No enterprise bloat and no complex onboarding. Just fast automation that delivers real value.

See the full power of DualEntry in 30 minutes

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