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Purchase Order automation Software

Smarter, faster purchase management

Slash processing times, eliminate manual data entry, and have real-time visibility across your entire procure-to-pay cycle.

Work more efficiently, from procure to pay

Smart approval workflows

Build PO approval workflows to match your org structure and spend policies using automated approval workflows. Auto-route approvals to budget owners and allow parallel reviews across teams.

A unified purchasing ecosystem

Put duplicate data entry in the past with an integrated purchasing system that links accounts payable automation, cash controls, and inventory. Instantly access supporting documents, and drag-and-drop to organize your files.

Timely, tracked approvals

Speed up procurement reviews with DualEntry’s email and Slack integrations. Leverage notifications, reminders, and notes to keep approvals moving. Built-in approval logs keep your records audit-ready.

Automate your way to purchasing excellence

Seamlessly convert approved purchase requests into purchase orders without manual intervention. DualEntry AI also automatically generates POs from approved requisitions, eliminating double data entry and reducing processing time.

Enhance accuracy with automatic account code assignment. DualEntry AI intelligently categorizes purchases, linking POs to the appropriate account codes for streamlined spend categorization and efficient invoice processing.

Ensure payment accuracy with automated three-way matching. DualEntry automatically cross-references PO, invoice, and receipt data and flags discrepancies in unit costs and quantities for immediate review.

Simplify your PO distribution process with intelligent automation. DualEntry automatically emails POs to designated suppliers while allowing you to exclude specific vendors, such as utilities, that don’t need formal purchase orders.

Optimize recurring purchases with automated blanket purchase orders. Set up a single PO for repeatedly required goods or services, cutting down on administrative overhead and streamlining your procurement process for regular suppliers.

See your purchase-management process in real time

Personalized dashboards

Track budget performance, compare quotes, view price breaks, and monitor actuals through real-time financial reporting.

Comprehensive audit trails

Keep detailed audit trails for all transactions with built-in audit automation across POs, requisitions, quotes, and returns.

Compliance controls

Create tailored workflows and approval processes with centralized financial workflow management to enforce procurement policies. Set spending limits to support budget and procurement-policy compliance across all departments.

Purchase order software FAQ

Purchase order software helps businesses to create, send, and manage purchase orders from one place. Instead of turning to scattered systems like spreadsheets and emails, teams can use a digital purchase order system to track what was requested, approved, and received – and then have it all visualized in one dashboard.

The best purchase order software is the one that meets you where you are. In other words: it should align with the way your team works, approves, and reports on POs.

Fast-moving finance teams typically need something that’s simple to use, ready to adapt, and easy to connect to the rest of their finance stack.

DualEntry is a great option for teams that need a purchase order software system built into a broader interface – not just as a plugin or extra. DualEntry’s purchase order software lets you create and route POs, match them to invoices, and track spend in real time, all in one AI-native ERP.

Standard purchase order (PO)
This is the most common type. It’s used when you know exactly what you’re buying, how much, and when it should be delivered.

Planned purchase order
This is what’s used when you expect to make a purchase in the future but don’t have all the details needed yet, like delivery dates or quantities.

Blanket purchase order
This is a long-term agreement with a vendor to supply goods or services at agreed prices, but with flexible delivery dates and quantities.

Contract purchase order
This is a legal agreement between a buyer and supplier that outlines the terms for future POs but doesn’t commit to any specific order upfront. It’s more like a framework for future purchases.

A PO (purchase order) is a document companies use when they’re buying goods or services. It contains specific details like quantity, price, delivery terms and approvals.

A local purchase order (LPO) has the same purpose but it’s used in specific regions (parts of Africa, Asia, or the Middle East) for purchases made from local suppliers.

So a PO and an LPO do the same thing: authorizing purchases. The only difference between the two is the regional language and context.